When it comes to fire safety, facilities managers are often the first line of defence. Among the many responsibilities you carry, ensuring that fire doors are compliant, functional and properly maintained is one of the most critical. But with so many moving parts and multiple stakeholders involved, how can facilities managers know if their fire doors are really fit for purpose? The key is asking the right questions.
1. When were the fire doors last inspected?
Routine use, damage and wear all take their toll. Fire doors should be inspected at least every six months, and more frequently in high-traffic areas. If you don’t know the answer to this question, it’s time to check.
2. Who is responsible for fire door compliance?
In many organisations, responsibility is blurred between landlords, tenants, contractors and facilities teams. As a facilities manager, you need clarity. Knowing who holds legal accountability ensures that nothing is left unchecked.
3. Do our fire doors close and latch properly every time?
A fire door is only effective if it closes fully. Even a small gap or a faulty self-closer can render the door useless in a fire. Spot checks and professional inspections should confirm this.
4. Are the seals, hinges and glazing intact?
Intumescent seals, hinges and vision panels are vital components. Any damage, wear or missing parts compromise the door’s ability to hold back fire and smoke.
5. Are fire doors ever being propped open?
Convenience often tempts staff or residents to wedge fire doors open — but this undermines their entire purpose. Facilities managers should check for this regularly and provide safe alternatives like hold-open devices linked to the fire alarm.
6. Do we have accurate records?
Documented inspections, maintenance and remedial actions are not just best practice, they are essential evidence of compliance in the event of an audit or investigation.
Taking Control of Compliance
Asking the right questions is the first step toward taking ownership of fire door safety. The answers may reveal gaps in inspections, accountability or day-to-day use, but those gaps are opportunities to strengthen your building’s defences. At Total Fire Group, we work with facilities managers across the UK to provide detailed Fire Door Inspections, clear reporting, and practical advice to keep your buildings safe and compliant. If you’re unsure whether your fire doors are truly up to standard, start asking these questions today. And if the answers aren’t clear, it’s time to act.